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EasyScan

EasyScan

VWR Easyscan  is the most convenient way of ordering products for your lab. Whether you are a frequent VWR.com user or just place an few orders a month, EasyScan is a quick and efficient VWR.com order placement solution.

No more scribbling notes, no more keeping track of catalog numbers on a white-board. Easy Scan is quick and error free. Just stick barcode labels of VWR products on the shelf and scan them whenever you need a product. Alternatively, you can print your own personalized catalog with barcodes then scan the items that you need when you’re ready to place an order. Creating barcodes can be done from the VWR website. You do not need additional software or hardware for it.

All you need is a very simple and cost-effective scanner, the VWR EasyScan software, and you are ready to go. You can share a scanner with your colleagues, or let each employee have their own. It's up to you! If you would like at a demonstration of the EasyScan system, see our instructional videos, or contact us to get more information!


 

Generating Barcodes

Printing barcodes on the VWR web shop is a breeze. We offer you several options to generate the barcodes you need, so you can start enjoying the benefits of this solution. All options described below assume you are logged in. If you do not have a profile yet, click here to obtain one!

You can print barcodes from virtually anywhere on the site where there is a list of article numbers. The most convenient place would be from the shopping list area. You can then choose to:

PRINT ON AVERY LABEL PAPER FORMAT

You can specify a format and print, so you can stick the labels on the shelves where your products are on. You can switch to the format you want by using the pull down box on the shopping list Click “generate barcodes” and a PDF will be generated for you to print at your convenience. This paper is available at your local office supplies store.

PRINT A CUSTOM MINI CATALOG

Clicking the “generate PDF Catalog pages” on the shopping list page. This will generate a complete catalog with product images, details, as well as the barcodes. You can create the a catalog in your preferred format and the create your orders using the Easy Scan system.

Installation and Operation

For the installation of the scanner hardware, we would like to refer to the manual that was enclosed with your scanner.

DOWNLOAD SOFTWARE & INSTRUCTIONS

If you are unsure about installing this software, contact your IT Helpdesk or VWR eBusiness Support: solutions@vwr.com

Software Installation

After downloading the software, open the file “VWR_setup” to install the software, you will be presented the following screen. Click “next” if you want to continue installing.

  • Specify the location to where you want to install the software.
    • If more than on user will be using the same Windows-based PC, you can select if you want to install the software for just your user ID, or all users using your PC. 
  • Click “next” if you want to continue installing.
  • When the installation is complete, you can close the window.
  • After the installation is finished, you should see the VWR logo in the “system tray”

Configuring the software for first time use

Right click on the VWR icon in the system tray to open it. Then click “menu” to enter settings. You will be presented with several options that we will go through here:

COM port: Specifies the port the VWR scanner is connected to. Port 1 is default. When you are using USB, you might want to try 8. If you do not have a driver installed for the COM port, please install the following driver on your PC.

Language: Here you can define the language in which the software will display itself.

Country: You should select the country from which you want to go and order with the VWR Easy Order system.

Username: Your username on the VWR website. If you don’t have a user yet, click here to get one.

Password: Your password on the VWR website.

Selecting “remember” lets the software remember your username and password, so you only have to fill them out once. If you are using the scanner and software with more persons, you might want to leave this flag turned off.

Selecting “autostart” will make windows start this software every time you start up your PC.

When you are done creating your settings, you may save the setting with the “save” button and close the window. You are now ready to create your first order. Scan a few barcodes of products that you want to order and connect your scanner. (don’t worry, the system will not order directly , it will create a shopping basket as you would do normally on the VWR website)

You can now click “send” and you will prompted for your username and password of you had not set them in the menu screen

After clicking “send order” the system will start a browser session and will create a shopping basket from your scanned barcodes!

FAQ

Can I use other sources or software to generate my barcodes?
As long as you convert a valid VWR article number into a code 128 barcode, there should not be an issue

Can I use the barcodes on the products of suppliers that VWR has in its catalog?
No, in most of cases, those barcodes do not contain the VWR Catalog number. For the VWR Easy Scan solution, it is imperative that the barcode codes are for a valid VWR catalog number.

Can the scanner be used by more than one person?
Yes. You can install the software on as many PC’s as you want, as long as the PC has access to the internet. You can then just connect the scanner to any of those PC’s.

Would I be able to manage my stockroom with the Easy Scan System?
You could. VWR has special software available for you where you can manage your inventory. Please fill out this form to get more information on this

How many barcodes can I scan before i connect?
The scan has enough memory to hold the data for about 150 items.

How long are the barcodes stored in the memory of the scanner?
Memory is held until the battery runs out or are removed or until the scanner is connected to your PC and the data is transferred to your VWR.com shopping basket.